(a) Every member or member organization must preserve for at least three years, the first two years in an easily accessible place, a record of:
(1) every order received by such member or member organization, either orally or in writing, which record must include the name and amount of the security, the terms of the order, the time when it was so received and the time at which a report of execution was received.
(2) every order entered by such member or member organization into the Off-Hours Trading Facility (as [Rule 900] (Off-Hours Trading: Applicability and Definitions) defines that term), which record must include the name and amount of the security, the terms of the order, the time when it was so entered, and the time at which a report of execution was received.
(3) the time of the entry of every cancellation of an order covered by (1) and (2) above.
Changes In Account Name or Designation
Before any order covered by (1) or (2) above is executed, there must be placed upon the order slip or other similar record of the member or member organization the name or designation of the account for which such order is to be executed. No change in such account name (including related accounts) or designation (including error accounts) shall be made unless the change has been authorized by a member, principal executive or a person or persons designated under the provisions of [Rule 342](b)(1). Such person must, prior to giving his or her approval of the account designation change, be personally informed of the essential facts relative thereto and indicate his or her approval of such change in writing on the order or other similar record of the member or member organization. The essential facts relied upon by the person approving the change must be documented in writing and maintained with the order or other similar record for at least three years, the first two in an easily accessible place as that term is used in Securities Exchange Act Rule 17a-4.
Exceptions
Under exceptional circumstances, the Exchange may upon written request waive the requirements contained in (1), (2) and (3) above.
