Approval of Recodified By-Laws and New Code of Procedure
IMPORTANT
OFFICERS, PARTNERS AND PROPRIETORS
TO: All NASD Members and Other Interested Persons
The Securities and Exchange Commission has approved a recodification of the NASD By-Laws 1/ and a revised Code of Procedure. 2/ The text of these amendments, which were effective upon approval by the Commission, 3/ is attached.
Over the past several years, the Association's Ad Hoc Committee on Rules and By-Law Amendments has been working to revise the NASD By-Laws, Code of Procedure and Rules of Fair Practice to clarify language, delete obsolete passages, codify new procedures, and incorporate changes necessitated by amendments to the Securities Exchange Act of 1934. The intention of these revisions has not been to make major substantive changes but to clarify all NASD regulations and make the NASD Manual easier to understand and use. There are, however, several key changes that merit attention.
The amended Code of Procedure provides for the establishment of a new Market Surveillance Committee to review examinations conducted by the NASD Market Surveillance Section 4/ The Committee will have many of the same functions as a District Business. Conduct Committee and will conduct hearings, render decisions, and impose appropriate disciplinary actions. The NASD established this Committee for two principal reasons:
- to ensure that cases involving market-type violations are reviewed by members of a committee with expertise and experience in handling such matters; and
- to ensure that all investigations, including those that do not uncover any apparent rule violations, are presented to a member-controlled committee for disposition.
The Market Surveillance Committee will review alleged violations involving such things as market manipulation, improper trade reporting, and insider trading irrespective of where the alleged violation occurs throughout the country.
The Code of Procedure has also been expanded to cover most of the proceedings conducted by the Association. Part XI of Schedule C and Parts VI, VII, VIII, IX, and X of Schedule D have been deleted and the substance of these provisions has been included in the Code of Procedure. 5/ The Code therefore now deals with not only disciplinary proceedings but also proceedings related to the NASDAQ System and NASD membership and qualification requirements. Hearings under the Interpretation of the Board of Governors—Review of Corporate Financing, Schedule E to the By-Laws, and Article III, Section 34 of the Rules of Fair Practice are not included, however. The latter group of hearings are dealt with in the new corporate financing rule which is awaiting SEC approval-Proceedings under the Uniform Practice Code and the Code of Arbitration Procedure also remain intact.
All of these changes will be reflected in the April 1985 supplement to the NASD Manual to be published by Commerce Clearing House during the last week of April. The attached text of these changes is effective immediately and should be retained until the manual is updated. Additional copies of this notice to members may be obtained by sending a self-addressed mailing label to;
Office of Administrative Services
National Association of Securities Dealers, Inc.
1735 K Street, N.W.
Washington, D.C. 20006.
Comments or questions concerning these changes may be directed to Dennis C. Hensley, Vice President and Deputy General Counsel, or Edward R. Venit, Senior Attorney, Office of General Counsel at (202) 728-8294.
Very truly yours,
Frank J.Wilson
Executive Vice President and General Counsel
Attachments
TABLE OF CONTENTS
BY-LAWS |
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Page |
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ARTICLE I |
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DEFINITIONS |
1 |
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ARTICLE II |
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QUALIFICATIONS OF MEMBERS AND ASSOCIATED PERSONS |
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Section |
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1. |
Persons Eligible to Become Members and Associated Persons of Members |
3 |
2. |
Authority of Board to Adopt Qualification Requirements |
3 |
3. |
Ineligibility of Certain Persons for Membership or Association |
3 |
4. |
Definition of Disqualification |
5 |
ARTICLE III |
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MEMBERSHIP |
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Section |
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1. |
Application for Membership |
6 |
2. |
Similarity of Membership Names |
7 |
3. |
Executive Representative |
7 |
4. |
Membership Roll |
8 |
5. |
Resignation of Members |
8 |
6. |
Transfer and Termination of Membership |
8 |
7. |
Registration of Branch Offices |
9 |
8. |
Vote of Branch Offices |
9 |
9. |
District Committees' Right to Classify Branches Branches |
9 |
ARTICLE IV |
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REGISTERED REPRESENTATIVES AND ASSOCIATED PERSONS |
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Section |
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1. |
Qualification Requirements |
9 |
2. |
Application for Registration |
9 |
3. |
Notification by Member to Corporation of Termination |
10 |
4. |
Retention of Jurisdiction |
10 |
ARTICLE V |
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AFFILIATES |
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Section |
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1. |
Qualifications for Affiliation |
11 |
2. |
Application for Admission as Affiliate |
11 |
3. |
Agreement of Affiliate |
11 |
4. |
Conditions of Affiliation |
12 |
5. |
Approval of Admission as an Affiliate |
12 |
6. |
Suspension or Cancellation of Affiliation |
12 |
7. |
Exclusion of Territory Covered by Affiliated Association |
12 |
ARTICLE VI |
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DUES, ASSESSMENTS AND OTHER CHARGES |
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Section |
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1. |
Power of Board to Fix and Levy Assessments |
13 |
2. |
Reports of Members |
13 |
3. |
Suspension or Cancellation of Membership for Non-Payment of Dues |
13 |
4. |
Reinstatement of Membership |
13 |
ARTICLE VII |
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BOARD OF GOVERNORS |
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Section |
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1. |
Powers and Authority of Board of Governors |
14 |
2. |
Authority to Suspend for Failure to Submit Required Information |
15 |
3. |
Composition of Board |
15 |
4. |
Term of Office of Governors |
16 |
5. |
Succession to Office |
16 |
6. |
Election of Board Members |
16 |
7. |
Filling of Vacancies on Board |
18 |
8. |
Meetings of Board |
18 |
9. |
Offices of Corporation |
18 |
ARTICLE VIII |
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DISTRICT COMMITTEES |
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Section |
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1. |
Administrative Districts |
18 |
2. |
District Committees and District Business Conduct Committees |
19 |
3. |
Term of Office of District Committee Members |
19 |
4. |
Election of District Committee Members |
19 |
5. |
Filling of Vacancies on District Committees |
20 |
6. |
Meetings of District Committees |
21 |
7. |
Election of Chairmen and Other District officers |
21 |
8. |
Advisory Council |
21 |
9. |
Expenses of District Committees |
21 |
10. |
District Committees Agencies of Corporation |
21 |
11. |
Certain Functions of District Committees |
22 |
ARTICLE IX |
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NOMINATING COMMITTEES |
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Section |
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1. |
Composition of Nominating Committees |
22 |
2. |
Term of Office of Nominating Committee Members |
22 |
3. |
Election of Nominating Committees |
22 |
4. |
Filling of Vacancies for Nominating Committees |
24 |
5. |
Meetings of Nominating Committees |
24 |
6. |
Election of Chairman and Other Nominating Committee Officers |
24 |
ARTICLE X |
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OFFICERS AND EMPLOYEES |
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Section |
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1. |
Election of Officers of the Board |
24 |
2. |
Officers of the Corporation |
25 |
3. |
Absence of President |
25 |
4. |
Employment of Counsel |
25 |
5. |
Administrative Staff |
25 |
6. |
Restrictions on Compensation of Board and Committee Members |
25 |
ARTICLE XI |
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COMMITTEES |
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Section |
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1. |
National Standing Committees |
26 |
2. |
District Standing Committees |
26 |
3. |
Removal of Committee Member |
26 |
4. |
Executive Committee |
26 |
ARTICLE XII |
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RULES OF FAIR PRACTICE |
26 |
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ARTICLE XIII |
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DISCIPLINARY PROCEEDINGS |
27 |
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ARTICLE XIV |
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POWER OF BOARD TO PRESCRIBE SANCTIONS |
28 |
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ARTICLE XV |
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UNIFORM PRACTICE CODE |
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Section |
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1. |
Authority to Adopt Code |
29 |
2. |
Administration of Code |
29 |
3. |
Transactions Subject to Code |
29 |
ARTICLE XVI |
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LIMITATION OF POWERS |
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Section |
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1. |
Prohibitions |
29 |
2. |
Use of Name of Corporation by Members |
30 |
3. |
Unauthorized Expenditures |
30 |
4. |
Conflicts of Interest |
30 |
5. |
Municipal Securities |
30 |
ARTICLE XVII |
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PROCEDURE FOR ADOPTING AMENDMENTS TO BY-LAWS |
30 |
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ARTICLE XVIII |
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CORPORATE SEAL |
31 |
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ARTICLE XIX |
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CHECKS |
31 |
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ARTICLE XX |
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ANNUAL FINANCIAL STATEMENT |
31 |
BY-LAWS *
ARTICLE I
DEFINITIONS
When used in these By-Laws, and any rules of the Corporation, unless the context otherwise requires, the term:
ARTICLE II
QUALIFICATIONS OF MEMBERS AND ASSOCIATED PERSONS
Persons Eligible to Become Members and Associated Persons of Members
Sec. 1. (a) Any registered broker, dealer or municipal securities broker or dealer authorized to transact, and whose regular course of business consists in actually transacting, any branch of the investment banking or securities business in the United States, under the laws of the United States, shall be eligible for membership in the Corporation, except such registered brokers, dealers or municipal securities brokers or dealers which are excluded under the provisions of Sections 3(a) or (b) of this Article.
Authority of Board to Adopt Qualification Requirements
Sec. 2. (a) The Board of Governors shall have authority to adopt rules and regulations applicable to applicants for membership, members and persons associated with applicants or members establishing specified and appropriate standards with respect to the training, experience, competence and such other qualifications as the Board of Governors finds necessary or desirable, and in the case of an applicant for membership or a member, standards of financial responsibility or operational capability.
Ineligibility of Certain Persons for Membership or Association
Sec. 3. (a) No registered broker, dealer or municipal securities broker or dealer shall be admitted to membership, and no member shall be continued in membership, if such broker, dealer,or municipal securities broker or dealer or member fails or ceases to satisfy the qualification requirements under Section 2 of this Article, or if such broker, dealer, municipal securities broker or dealer or member is or becomes subject to a disqualification under Section 4 of this Article.
Definition of Disqualification
Sec. 4. A person is subject to a "disqualification" with respect to membership, or association with a member, if such person:
Commission and Self-Regulatory Organization Disciplinary Sanctions
Misstatements
Convictions
Injunctions
ARTICLE III
MEMBERSHIP
Application for Membership
Sec. 1. (a) Application for membership in the Corporation, properly signed by the applicant, shall be made to the Corporation, on the form to be prescribed by the Corporation, and shall contain:
Similarity of Membership Names
Sec. 2. (a) No person or firm shall be admitted to or continued in membership in the Corporation having a name which is identical to the name of another member appearing on the membership roll of the Corporation or a name so similar to any such name as to tend to confuse or mislead;
Executive Representative
Sec. 3. Each member shall appoint and certify to the Secretary of the Corporation one "executive representative" who shall represent, vote and act for the member in all the affairs of the Corporation, except that other executives of a member may also hold office in the Corporation, serve on the Board of Governors or committees of the Corporation, or otherwise take part in the affairs of the Corporation. A member may change its executive representative upon giving written notice thereof to the Secretary, or may, when necessary, appoint, by written notice to the Secretary, a substitute for its executive representative. An executive representative of a member or a substitute shall preferably be an executive officer of the member, if a corporation, a partner in case of a partnership, and the member himself if an individual, but he may be an employee of the member, if given authority to act for the member in the course of the Corporation's activities.
Membership Roll
Sec. 4. The Secretary of the Corporation shall keep a currently accurate and complete membership roll, containing the name and address of each member, and the name and address of the executive representative of each member. In any case where a membership has been terminated, such fact shall be recorded, together with the date on which the membership ceased. The membership roll of the Corporation shall at all times be available to all members of the Corporation, to all governmental authorities, and to the general public.
Resignation of Members
Sec. 5. (a) Membership in the Association may be voluntarily terminated only by formal resignation. Resignations of members must be in writing and addressed to the Corporation which shall immediately notify the appropriate District Committee. Any member may resign from the Corporation at any time. Such resignation shall not take effect until thirty (30) days after receipt thereof by the Corporation and until all indebtedness due the Corporation from such member shall have been paid in full and so long as any complaint or action is pending against the member and so long as any examination of such member is in process. The Corporation, however, may in its discretion declare a resignation effective at any time.
Transfer and Termination of Membership
Sec. 6. (a) Except as provided hereinafter, no member of the Corporation may transfer its membership or any right arising therefrom and the membership of a corporation, partnership or any other business organization which is a member of the Corporation shall terminate upon its liquidation, dissolution or winding up, and the membership of a sole proprietor which is a member shall terminate at death, provided that all obligations of membership under the By-Laws and Rules of Fair Practice have been fulfilled.
Registration of Branch Offices
Sec. 7. (a) Each branch office of a member of the Corporation shall be registered with and listed upon the membership roll of the Corporation, and shall pay such dues, assessments and other charges as shall be fixed from time to time by the Board of Governors pursuant to Article VI of the By-Laws.
Vote of Branch Offices
Sec. 8. Each member of the Corporation having a registered branch office shall be entitled to one vote on all matters pertaining solely to the district in which such registered branch office is located (including the election of members to the Board of Governors from such district); provided, however, that if any member of the Corporation shall have more than one registered branch office in a district, or its principal office and one or more registered branch offices in a district, such member shall be entitled to only one vote in such district.
District Committees' Right to Classify Branches
Sec. 9. A District Committee may classify any branch of a member not meeting the definition of Article I(c) of the By-Laws as a "branch office" if such Committee is satisfied that the definition of Article I(c) of the By-Laws is substantially met and that the business of said branch in the district is of sufficient importance to justify such a classification.
ARTICLE IV
REGISTERED REPRESENTATIVES AND ASSOCIATED PERSONS
Qualification Requirements
Sec. 1. No member shall permit any person associated with such member to engage in the investment banking or securities business unless the member determines that such person has complied with the applicable provisions under Article II of the By-Laws.
Application for Registration
Sec. 2. (a) Application by any person for registration with the Corporation, properly signed by the applicant, shall be made to the Corporation, on the form to be prescribed by the Board of Governors and shall contain:
Notification by Member to Corporation of Termination
Sec. 3. Following the termination of the association with a member of a person who is registered with it, such member shall promptly, but in no event later than (30) calendar days after such termination, give written notice to the Association on a form designated by the Board of Governors of the termination of such association. A member who does not submit such notification in writing within the time period prescribed shall be assessed a late filing fee as specified by the Board of Governors. Termination of registration of such person associated with a member shall not take effect so long as any complaint or action is pending against a member and to which complaint or action such person associated with a member is also a respondent, or so long as any complaint or action is pending against such person individually or so long as any examination of the member or person associated with such member is in process. The Corporation, however, may in its discretion declare the termination effective at any time.
Retention of Jurisdiction
Sec. 4. A person whose association with a member has been terminated and is no longer associated with any member of the Corporation shall continue to be subject to the filing of a complaint under the Code of Procedure based upon conduct which commenced prior to the termination, but any such complaint shall be filed within one (1) year after the effective date of termination of registration pursuant to Section 3 above or, in the case of an unregistered person, within one (1) year after the date upon which such person ceased to be associated with the member.
ARTICLE V
AFFILIATES
Qualifications for Affiliation
Sec. 1. Any association of brokers or dealers, registered with the Commission as an affiliated securities association under the provisions of Section 15A of the Act, may become an affiliate of the Corporation as hereinafter provided in this Article.
Application for Admission as Affiliate
Sec. 2. Application for admission as an affiliate shall be made to the Board of Governors in writing, in such form as the Board of Governors may prescribe, and shall contain a certified copy of the application to the Commission for registration as an affiliated securities association, a certified copy of the order of the Commission granting such registration, and such other reasonable information as the Board of Governors may require.
Agreement of Affiliate
Sec. 3. No applicant may become an affiliate of the Corporation unless it agrees:
Conditions of Affiliation
Sec. 4. No applicant may become an affiliate of the Corporation unless it appears to the Board of Governors:
Approval of Admission as an Affiliate
Sec. 5. If it appears to the Board of Governors that the foregoing requirements of this Article are met by the applicant, it shall approve such applicant's admission as an affiliate; otherwise, after appropriate notice and opportunity for hearing, it shall disapprove such applicant in writing and shall set forth therein the specific grounds upon which such disapproval is based.
Suspension or Cancellation of Affiliation
Sec. 6. The Board of Governors may at any time suspend or cancel the affiliation of an affiliate with the Corporation if the Board of Governors finds that the affiliate has ceased to be of such a character as to be able to or has failed to carry out its purposes or the purposes of the Act, or has failed to carry out any of the conditions of affiliation. In any proceeding, however, under this Section to determine whether the affiliation of an affiliate should be suspended or canceled, specific charges shall be brought; such affiliate shall be notified of, and be given an opportunity to defend against, such charges; a record shall be kept; and any determination that the affiliation of an affiliate shall be suspended or canceled shall be in writing and shall set forth therein the specific grounds upon which such determination is based. Such suspension or expulsion shall take effect upon the 60th day after the filing with the Commission of notice thereof and a copy of the record of the proceedings before the Board of Governors, unless within thirty days after such filing such suspension or cancellation is disapproved by the Commission.
Exclusion of Territory Covered by Affiliated Association
Sec. 7. The Board of Governors shall, if it deems such action to be in the interest of efficient and economical administration and desirable in carrying out the purposes of the Act, recommend appropriate changes in the By-Laws to exclude the territory covered by an affiliate association from the geographical area covered by the Corporation.
ARTICLE VI
DUES, ASSESSMENTS AND OTHER CHARGES
Power of Board to Fix and Levy Assessments
Sec. 1. The Board of Governors shall prepare an estimate of the funds necessary to defray reasonable expenses of administration in carrying on the work of the Corporation each fiscal year, and on the basis of such estimate, shall fix and levy the amount of admission fees, dues, assessments and other charges to be paid by members of the Corporation and issuers and any other persons using any facility or system which the Corporation operates or controls. Fees, dues, assessments and other charges shall be called and payable as determined by the Board of Governors from time to time, provided, however, that such admission fees, dues, assessments and other charges shall be equitably allocated among members and issuers and other persons using any facility or system which the Corporation operates or controls. The Board of Governors may from time to time make such changes in such fees, dues, assessments and other charges as it deems necessary or appropriate to assure equitable allocation of dues among members. Neither the adoption nor any change in such fees, dues, assessments and other charges need be submitted to the membership for approval and such fees, dues, assessments and other charges as adopted or amended shall become effective at such time as the Board of Governors may prescribe. In the event of termination of membership or the extension of any membership to a successor organization during any fiscal year for which an assessment has been levied and become payable, the Board of Governors may make such adjustment in the fees, dues, assessments or other charges payable by any such member or successor organization or organizations during such fiscal years as it deems fair and appropriate in the circumstances.
Reports of Members
Sec. 2. Each member, issuer or other person shall promptly furnish all information or reports requested by the Corporation in connection with the determination of the amount of admission fees, dues, assessments or other charges.
Suspension or Cancellation of Membership for Non-Payment of Dues
Sec. 3. The Corporation, after fifteen (15) days notice in writing, may suspend or cancel the membership of any member in arrears in the payment of any fees, dues, assessments or other charges or for failure to furnish any information or reports requested pursuant to Section 2 of this Article.
Reinstatement of Membership
Sec. 4. Any membership suspended or canceled under this Article may be reinstated by the Corporation upon such terms and conditions as it shall deem just; provided, however, that any applicant for reinstatement shall possess the qualifications required for membership in the Corporation.
ARTICLE VII
BOARD OF GOVERNORS
Powers and Authority of Board of Governors
Sec. 1. (a) The Board of Governors shall be the governing body of the Corporation and, except as otherwise provided by these By-Laws, shall be vested with all powers necessary for the management and administration of the affairs of the Corporation and the promotion of the Corporation's welfare, objects and purposes. In the exercise of such powers, the Board of Governors shall have the authority to:
Authority to Suspend for Failure to Submit Required Information
Sec. 2. (a) The Board of Governors shall have authority, upon notice and opportunity for a hearing, to cancel or suspend the membership of any member or suspend the association of any person associated with a member for failure to file, or to submit on request, any report, document or other information required to be filed with or requested by the Corporation.
Composition of Board
Sec. 3. (a) The management and administration of the affairs of the Corporation shall be vested in a Board of Governors composed of thirty-one members, twenty-one to be elected by the members of the various districts in accordance with the provisions of subsection (b)(l) through (5) hereof, nine to be elected by the Board of Governors in accordance with the provisions of subsections (b)(6),(7) and (8) hereof, and the President of the Corporation to be selected by the Board of Governors in accordance with the provisions of Article X, Section 2 of the By-Laws.
Term of Office of Governors
Sec. 4. Each elected member of the Board of Governors, including the Governors-at-Large, except as otherwise herein provided, shall hold office for a term of three years, and until his successor is elected and qualified, or until his death, resignation or rernovaL The President of the Corporation shall serve as a member of the Board of Governors until his successor is selected and qualified, or until his death, resignation or removal.
Succession to Office
Sec. 5. The office of a retiring member of the Board of Governors elected under subsections (1) through (5) of Section 3(b) of this Article shall be filled by the election of a member from the same district as that of the retiring member. The office of a retiring Governor-at-Large shall be filled by election by the Board of Governors as provided in subsections (6), (7) and/or (8) of Section 3(b) of this Article, as the case may be.
Election of Board Members
Sec. 6. The elected members of the Board of Governors shall be chosen as follows:
Procedure for Nominations by Nominating Committees
Nomination of Additional Candidates
Contested Elections
Filling of Vacancies on Board
Sec. 7. All vacancies in the Board of Governors other than those caused by the expiration of a Governor's term of office, shall be filled as follows:
Meetings of Board
Sec. 8. Meetings of the Board of Governors shall be held at such times and places, upon such notice, and in accordance with such procedure as the Board of Governors in its discretion may determine. A quorum of the Board of Governors shall consist of a majority of the members, and any action taken by a majority vote at any meeting at which a quorum is present, except as otherwise provided in these By-Laws, shall constitute the action of the Board. Meetings of the Board of Governors may be held by mail, telephone or telegraph, in which case any action taken by a majority vote of the Board of Governors shall constitute the action of the Board. Any action taken by telephonic vote shall be confirmed in writing at a regular meeting of the Board of Governors.
Offices of Corporation
Sec. 9. The Corporation shall maintain such offices as the Board of Governors may from time to time deem necessary or appropriate.
ARTICLE VIII
DISTRICT COMMITTEES
Administrative Districts
Sec. 1. For the purpose of administration, the United States is hereby divided into districts, the boundaries of which shall be established by the Board of Governors. The Board of Governors may from time to time make such changes in the boundaries as it deems necessary or appropriate. Neither the establishment nor any change in the boundaries need be submitted to the membership for approval and the boundaries, as established or changed, shall become effective at such time as the Board of Governors may prescribe.
District Committees and District Business Conduct Committees
Sec. 2. (a) For the purpose of effectuating a maximum degree of local administration of the affairs of the Corporation, each of the districts created under Section 1 of this Article shall elect a District Committee, as hereinafter provided. Each such District Committee shall determine the number of its members so to be elected, but in no event shall any District Committee consist of more than twelve members; provided, however, that the Board of Governors by resolution may increase, upon request, any such District Committee to a larger number.
Term of Office of District Committee Members
Sec. 3. Each regularly elected member of a District Committee shall hold office for a term of three (3) years, and until his successor is elected and qualified, or until his death, resignation or removal.
Election of District Committee Members
Sec. 4. Members of the District Committees shall be elected as follows:
Procedure for Nominations by Nominating Committees
Nomination of Additional Candidates
Contested Elections
Filling of Vacancies on District Committees
Sec. 5. All vacancies on any District Committee other than those caused by the expiration of a member's term of office, shall be filled as follows:
Meetings of District Committees
Sec. 6. Meetings of each District Committee shall be held at such times and places, upon such notice, and in accordance with such procedure as each District Committee in its discretion may determine. A quorum of a District Committee shall consist of a majority of its members, and any action taken by a majority at any meeting at which a quorum is present, except as otherwise provided in the By-Laws, shall constitute the action of the Committee. Action by a District Committee may be taken by mail, telephonic and telegraphic vote, in which case any action taken by a majority of the Committee shall constitute the action of the Committee. Any action taken by telephonic vote shall be confirmed in writing at a regular meeting of the District Committee.
Election of Chairmen and Other District Officers
Sec. 7. Following the annual election of members of the District Committees pursuant to Section 4 of this Article, each District Committee shall elect from its members a Chairman and such other officers as it deems necessary for the proper performance of its duties under these By-Laws, and shall prescribe their powers and duties.
Advisory Council
Sec. 8. (a) The Chairmen of the District Committees, elected pursuant to Section 7 of this Article, shall constitute an Advisory Council to the Board of Governors.
Expenses of District Committees
Sec. 9. Funds to meet the regular expenses of each District Committee, elected pursuant to Section 4 of this Article, shall be provided by the Board of Governors out of funds collected by it under the provisions of Article VI hereof, and all such expenses shall be subject to the approval of the Board of Governors.
District Committees Agencies of Corporation
Sec. 10. The District Committees shall act as the agencies of the Corporation for the administration of its affairs in their respective districts and as such shall have such powers and duties as are provided in the By-Laws or from time to time delegated by the Board of Governors.
Certain Functions of District Committees
Sec. 11. The District Committees shall endeavor, in such manner as they deem appropriate, to educate members and other brokers and dealers in their respective districts as to the objects, purposes and work of the Corporation in order to foster their interest and cooperation. District Committees shall consider the practical operation of all provisions of the rules of the Corporation and shall report to the Secretary any which the District Committees believe do not work satisfactorily in their respective districts.
ARTICLE IX
NOMINATING COMMITTEES
Composition of Nominating Committees
Sec. 1. (a) Each of the Districts created under Section 1 of Article VIII of the By-Laws shall elect a Nominating Committee, as provided in Section 3 of this Article. Each such Nominating Committee shall consist of five members; provided, however, that the Board of Governors by resolution may increase any such Nominating Committee to a larger number. Members of the Nominating Committee in each District shall be members of the Corporation having places of business in the respective District, but shall not be members of the District Committee. All Nominating Committees shall include a majority of persons who have previously served on the District Committee and/or on the Board of Governors anQ" shall, insofar as practicable, include at least one former member of the Board of Governors.
Term of Office of Nominating Committee Members
Sec. 2. Each regularly elected member of a Nominating Committee shall hold office for a term of one (1) calendar year, and until his successor is elected and qualified, or until his death, resignation or removal.
Election of Nominating Committees
Sec. 3.Members of the Nominating Committee shall be elected as follows:
Procedures for Nominations by Nominating Committees
Nomination of Additional Candidates
Contested Elections
Filling of Vacancies for Nominating Committees
Sec. 4. All vacancies in any Nominating Committee other than those caused by the expiration of a member's term of office shall be filled as follows:
Meetings of Nominating Committees
Sec. 5. Meetings of each Nominating Committee shall be held at such times and places, upon such notice, and in accordance with such procedure as each Nominating Committee in its discretion may determine. A quorum of a Nominating Committee shall consist of a majority of its members, and any action taken by a majority of the entire Committee at any meeting, except as otherwise provided in the By-Laws, shall constitute the action of the Committee. Action by a Nominating Committee may be taken by mail, telephonic or telegraphic vote, in which case any action taken by a majority of the Committee shall constitute the action of the Committee. Any action taken by telephonic vote shall be confirmed in writing at a regular meeting of the Nominating Committee.
Election of Chairman and Other Nominating Committee Officers
Sec. 6. Following the annual election of members of the Nominating Committees pursuant to Section 3 of this Article, each Nominating Committee shall elect from its members a Chairman and such other officers as it deems necessary for the proper performance of its duties under these By-Laws.
ARTICLE X
OFFICERS AND EMPLOYEES
Election of Officers of the Board
Sec. 1. As soon as practicable, following the annual election of members to the Board of Governors, the Board of Governors shall elect from its members a Chairman, one or more Vice Chairmen, and such other officers as it shall deem necessary or advisable, to serve until the next annual election or until their successors are chosen and qualify. The officers so elected shall have such powers and duties as may be determined from time to time by the Board of Governors. The Board of Governors, by affirmative vote of a majority of its members, may remove any such officer at any time.
Officers of the Corporation
Sec. 2. The Board of Governors shall select a chief executive officer, to be designated President of the Corporation, who shall be responsible for the management and administration of its affairs and shall be the official representative of the Corporation in all public matters and shall be ex officio a member of any committee authorized by the Board of Governors. The Board may provide for other executive or administrative officers as it shall deem necessary or advisable, including, but not limited to, Executive Vice President, Senior Vice President, Vice President, General Counsel, Secretary and Treasurer of the Corporation. All such officers shall have such titles, such powers and duties and shall be entitled to such compensation as shall be determined from time to time by the Board of Governors. The terms of office of such officers shall be at the pleasure of the Board of Governors, which by affirmative vote of a majority of the members, may remove any such officer at any time.
Absence of President
Sec. 3. In the case of the absence or inabiliy to act of the President of the Corporation, or in case of a vacancy in such office, the Board of Governors may appoint its Chairman or such other person as it may designate to act as such officer pro tern, who shall assume all the functions and discharge all the duties of the President.
Employment of Counsel
Sec. 4. The Board of Governors may retain or authorize the employment of counsel, with such powers, titles, duties and authority as it shall deem necessary or advisable.
Administrative Staff
Sec. 5. The Board of Governors may employ or authorize the employment and prescribe the powers and duties of such an administrative staff as it deems necessary or advisable. The employment and compensation of such administrative staff of the Corporation shall be at the pleasure of the Board of Governors.
Restrictions on Compensation of Board and Committee Members
Sec. 6. No member of the Board of Governors (except the President of the Corporation or the President pro tem), no member of any District Committee and no member of any other Committee, shall be entitled to receive any compensation from the Corporation for any work done in connection with his duties as a member of the Board of Governors, any District Committee or any other committee. However, such persons shall be entitled to reimbursement for reasonable expenses incurred in connection with the business of the Corporation.
ARTICLE XI
COMMITTEES
National Standing Committees
Sec. 1. The Board of Governors may appoint such standing and other committees as it deems necessary or desirable, and it shall fix their powers, duties and terms of office.
District Standing Committees
Sec. 2. Each District Committee, in the exercise of its powers and performance of its duties as provided in the By-Laws, may, except as otherwise herein provided, appoint such standing or other committees or subcommittees as it deems necessary or desirable, and shall fix their powers, duties and terms of office.
Removal of Committee Member
Sec. 3. Any member of any committee appointed pursuant to Sections 1 or 2 of this Article may be removed from office, after appropriate notice from the District Committee appointing such member, or from the Board of Governors, if it is the appointing authority, for refusal, failure, neglect or inability to discharge his duties, or for any cause the sufficiency of which shall be decided by the District Committee or the Board of Governors, whichever is the appointing authority.
Executive Committee
Sec. 4. By resolution passed not less than annually by a majority of the entire Board of Governors, there may be created an Executive Committee, consisting of five or more members of the Board which shall exercise such of the powers of the Board in the management of the Corporation between meetings of the Board of Governors as may be delegated to it from time to time by the Board. The Executive Committee created hereunder shall keep minutes of its meetings and shall report its proceedings to the Board of Governors at the next meeting thereof.
ARTICLE XII
RULES OF FAIR PRACTICE
To promote and enforce just and equitable principles of trade and business, to maintain high standards of commercial honor and integrity among members of the Corporation, to prevent fraudulent and manipulative acts and practices, to provide safeguards against unreasonable profits or unreasonable rates of commissions or other charges, to protect investors and the public interest, to collaborate with governmental and other agencies in the promotion of fair practices and the elimination of fraud, and in general to carry out the purposes of the Corporation and of the Act, the Board of Governors is hereby authorized to adopt for submission to the members of the Corporation such Rules of Fair Practice for the members and persons associated with members, and such amendments thereto as it may, from time to time, deem necessary or appropriate. The Board of Governors, upon the adoption of any such Rules of Fair Practice or amendments thereto, shall forthwith cause copies thereof to be sent to each member of the Corporation to be voted upon. If any such Rules of Fair Practice or amendments thereto are approved by a majority of the members voting, within thirty (30) days after the date of submission to the membership, and are approved by the Commission as provided in the Act, they shall become effective Rules of Fair Practice of the Corporation as of such date as the Board of Governors may prescribe. In any case, however, where a particular provision of a Rule of Fair Practice provides that membership approval is not required, the Board may amend that provision without submission to the membership for a vote as hereinbefore required. In addition, where the Board of Governors by resolution finds an emergency to exist, such Rules of Fair Practice or amendments thereto, if adopted by a two-thirds vote of the Board of Governors, may become effective as of such time as the Board of Governors may prescribe, without submission to the members for a vote as hereinbefore required. An emergency which is found by the Board of Governors to exist shall continue until the Board of Governors by resolution terminates such but in no event shall an emergency continue for a period in excess of six months. The Board of Governors shall have the authority, however, after, in each instance, reassessing the facts and circumstances which gave rise to the emergency, by resolution to declare, if it deems such appropriate under the facts and circumstances then existing, the emergency to continue to exist for successive six-month periods as required. All emergency rules adopted during the period of the emergency shall cease to be effective upon the termination of the emergency as hereinbefore provided. The Board of Governors is hereby authorized, subject to the provisions of the By-Laws and the Act, to administer, enforce, suspend, or cancel any Rules of Fair Practice adopted hereunder.
ARTICLE XIII
DISCIPLINARY PROCEEDINGS
Sec. 1. The Board of Governors shall have authority to establish procedures relating to disciplinary proceedings involving members and their associated persons, and neither the adoption nor any amendment to such procedures need be submitted to the membership for approval and such procedures and any amendments thereto shall become effective as the Board of Governors may prescribe.
Sec. 2. Except as otherwise permitted under these By-Laws or the Act, in any disciplinary proceeding before the Corporation, any member or person associated with a member shall be given the opportunity to have a hearing at which he shall be entitled to be heard in person and/or by counsel. Such persons may present any relevant material. In any such proceeding against a member or against a person associated with a member to determine whether the member and/or the person associated with a member shall be disciplined:
ARTICLE XIV
POWER OF BOARD TO PRESCRIBE SANCTIONS
The Board of Governors is hereby authorized to prescribe appropriate sanctions applicable to members, including censure, fine, suspension or expulsion from membership, suspension or barring from being associated with all members, limitation of activities, functions and operations of a member, or any other fitting sanction, and to prescribe appropriate sanctions applicable to persons associated with members, including censure, fine, suspension or revocation of registration, if any, suspension or barring a person associated with a member from being associated with all members, limitation of activities, functions and operations of a person associated with a member, or any other fitting sanction, for:
ARTICLE XV
UNIFORM PRACTICE CODE
Authority to Adopt Code
Sec. 1. The Board of Governors is hereby authorized to adopt a Uniform Practice Code and amendments, interpretations and explanations thereto, designed to make uniform, where practicable, custom, practice, usage, and trading technique in the investment banking and securities business with respect to such matters as trade terms, deliveries, payments, dividends, rights, interest, reclamations, exchange of confirmations, stamp taxes, claims, assignments, powers of substitution, computation of interest and basis prices, due-bills, transfer fees, "when, as and if issued" trading, "when, as and if distributed" trading, marking to the market and close-out procedure, all to the end that the transaction of day-to-day business by members may be simplified and facilitated, that business disputes and misunderstandings, which arise from uncertainty and lack of uniformity in such matters, may be eliminated, and that the mechanisms of a free and open market may be improved and impediments thereto removed. Neither the adoption nor any change in the Uniform Practice Code need be submitted to the membership for approval and the Code as adopted or amended shall become effective at such time as the Board of Governors may prescribe.
Administration of Code
Sec. 2. The administration of any Uniform Practice Code, or any amendment thereto, adopted by the Board of Governors pursuant to Section 1 of this Article, shall be vested in the Board of Governors, and the Board is hereby granted such powers as are reasonably necessary to achieve its effective operation. In the exercise of such powers, the Board may issue explanations and interpretations and make binding rulings with respect to the applicability of the provisions of this Code to situations in which there is no substantial disagreement as to the facts involved. The Board may delegate to appropriate committees such of its powers, hereunder as it deems necessary and appropriate to achieve effective administration and operation of the Code.
Transactions Subject to Code
Sec. 3. All over-the-counter transactions in securities by members, except transactions in securities which are exempted under Section 3(a)(12) of the Act, or are municipal securities as defined in Section 3(a)(29) of the Act, are subject to the provisions of the Uniform Practice Code and to the provisions of Section 2 of this Article unless exempted therefrom by the terms of the Code.
ARTICLE XVI
LIMITATION OF POWERS
Prohibitions
Sec. 1. Under no circumstances shall the Board of Governors or any officer, employee or member of the Corporation have power to:
Use of Name of Corporation by Members
Sec. 2. No member shall use the name of the Corporation except to the extent that may be authorized by the Board of Governors.
Unauthorized Expenditures
Sec. 3. No officer, employee, member of the Board of Governors or of any District or other Committee, shall have any power to incur or contract any liability on behalf of the Corporation not authorized by the Board of Governors. The Board may delegate to the President of the Corporation, or his delegate, such authority as it deems necessary to contract on behalf of the Corporation or to satisfy unanticipated liabilities during the period between Board meetings.
Conflicts of Interest
Sec. 4. No member of the Board of Governors or of any committee of the-Corporation shall directly or indirectly participate in any adjudication of the interests of any party which would at the same time substantially affect his interest or the interests of any person in whom he is directly or indirectly interested. In any such case, the member shall disqualify himself or shall be disqualified by the Chairman of the Board or Committee.
Municipal Securities
Sec. 5 The provisions of the By-Laws conferring rulemaking authority upon the Board of Governors shall not be applicable to the municipal securities activities of members or persons associated with members to the extent that the application of such authority would be inconsistent with Section 15B of the Act.
ARTICLE XVII
PROCEDURE FOR ADOPTING AMENDMENTS TO BY-LAWS
Any member of the Board of Governors by resolution, any District Committee by resolution, or any twenty-five members of the Corporation by petition signed by such members, may propose amendments to these By-Laws. Every proposed amendment shall be presented in writing to the Board of Governors and a record shall be kept thereof. The Board of Governors may adopt any proposed amendment to these By-Laws by affirmative vote of a majority of the members of the Board of Governors then in office. The Board of Governors, upon adoption of any such amendment to these By-Laws, except as otherwise provided in these By-Laws shall forthwith cause a copy to be sent to and voted upon by each member of the Corporation. If such amendment to these By-Laws is approved by a majority of the members voting within thirty (30) days after the date of submission to the membership, and is approved by the Commission as provided in the Act, it shall become effective as of such date as the Board of Governors may prescribe.
ARTICLE XVIII
CORPORATE SEAL
The corporate seal shall have inscribed thereon the name of the Corporation, the year of its organization and the words "Corporate Seal, Delaware." Said seal may be used by causing it or a facsimile thereof to be imposed or affixed or reproduced or otherwise.
ARTICLE XIX
CHECKS
All checks or demands for money and notes of the Corporation shall be signed by such officer or officers or such other person or persons as the Board of Governors may from time to time designate.
ARTICLE XX
ANNUAL FINANCIAL STATEMENT
As soon as practicable from the end of each fiscal year, the Board of* Governors shall send to each member of the Corporation a reasonably itemized statement of receipts and expenditures of the Corporation for such preceding fiscal year.
TABLE OF CONTENTS
CODE OF PROCEDURE |
||
Page |
||
ARTICLE I |
||
APPLICATION AND PURPOSE OF CODE |
||
Section |
||
1. |
Purpose |
1 |
2. |
Definitions |
1 |
3. |
Interpretation |
2 |
4. |
Communications Relating to Grievances |
2 |
ARTICLE II |
||
DISCIPLINARY ACTIONS BY DISTRICT BUSINESS CONDUCT COMMITTEES, THE MARKET SURVEILLANCE COMMITTEE AND OTHERS |
||
Section |
||
1. |
Issuance of Complaints by Committees |
2 |
2. |
Form, Content, Notice and Withdrawal of Complaints |
2 |
3. |
Answers to Complaints |
2 |
4. |
Request for Hearing |
3 |
5. |
Venue |
3 |
6. |
Hearing Panels |
4 |
7. |
Evidence and Procedure in Committee Hearings |
4 |
8. |
Decision of the Committee |
5 |
9. |
Consolidation of Complaints |
5 |
10. |
Acceptance, Waiver and Consent and Summary Complaint Procedures |
6 |
11. |
Settlement Procedure |
8 |
12. |
Complaints Directed by Board of Governors |
9 |
13. |
Complaint Docket |
9 |
ARTICLE III |
||
REVIEW OF DISCIPLINARY ACTIONS AND HEARINGS BEFORE THE BOARD OF GOVERNORS |
||
Section |
||
1. |
Review by the Board of Governors |
9 |
2. |
Hearings Before the Board |
10 |
3. |
Evidence and Procedure in Board Hearings |
10 |
4. |
Powers of Board on Review |
11 |
5. |
Decision of Board |
11 |
6. |
Notification of Decision |
11 |
7. |
Application to SEC for Review |
11 |
ARTICLE IV |
||
IMPOSITION OF SANCTIONS AND COSTS |
||
Section |
||
1. |
Sanctions |
11 |
2. |
Costs of Proceedings |
12 |
ARTICLE V |
||
LIMITATION PROCEDURES UNDER ARTICLE III, SECTION 38 OF THE RULES OF FAIR PRACTICE |
||
Section |
||
1. |
Board of Governors' Surveillance Committee |
12 |
2. |
District Surveillance Committee |
12 |
3. |
Written Notification |
12 |
4. |
Hearing |
12 |
5. |
Decision and Effective Date |
12 |
6. |
Review by Board |
13 |
7. |
Composition of Board of Governors' Hearing Panel |
13 |
8. |
Decision |
13 |
9. |
Application to Commission for Review |
13 |
10. |
Successive Notices |
14 |
11. |
Complaint by the Committee |
14 |
ARTICLE VI |
||
REVOCATION PROCEEDINGS |
||
Section |
||
1. |
Purpose |
14 |
2. |
Commencement of Revocation Proceedings |
14 |
3. |
Hearings |
14 |
4. |
Decisions |
15 |
5. |
Other Action Not Foreclosed |
15 |
ARTICLE VII |
||
ELIGIBILITY PROCEEDINGS |
||
Section |
||
1. |
Purpose |
15 |
2. |
Eligibility Proceedings |
15 |
ARTICLE VIII |
||
SUMMARY SUSPENSION |
||
Section |
||
1. |
Summary Action |
16 |
2. |
Written Notification |
16 |
3. |
Request for Hearing |
16 |
4. |
Hearing |
16 |
5. |
Decision |
17 |
6. |
Review by Board |
17 |
7. |
Findings of Board on Review |
17 |
8. |
Application to Commission for Review |
17 |
9. |
Application to Commission for Stay of Summary Action |
17 |
10. |
Other Action Not Foreclosed |
18 |
ARTICLE IX |
||
PROCEDURES ON GRIEVANCES CONCERNING THE NASDAQ SYSTEM |
||
Section |
||
1. |
Purpose |
18 |
2. |
Form of Application |
18 |
3. |
Request for Hearing |
18 |
4. |
Consideration of Applications |
18 |
5. |
Decision |
18 |
6. |
Review by Board |
18 |
7. |
Findings of Board on Review |
19 |
8. |
Application to Commission for Review |
19 |
ARTICLE X |
||
MISCELLANEOUS |
||
Section |
||
1. |
Grounds of Disqualification to Participate in Proceedings |
19 |
2. |
Reports and Examination of Books and Records |
19 |
3. |
Rulings on Procedural Matters |
19 |
4. |
Service of Complaints, Decisions and Other Notices |
19 |
5. |
Amendments to Code of Procedure |
20 |
CODE OF PROCEDURE *
ARTICLE I
APPLICATION AND PURPOSE OF CODE
Purpose
Sec. 1. (a) This Code of Procedure shall apply to proceedings relating to disciplinary actions involving members and associated persons; to proceedings relating to eligibility requirements; to proceedings relating to limitation or denial of access to services; and to any other proceeding when the Corporation deems it appropriate.
Definitions
Sec. 2. (a) Unless otherwise provided, terms used in the Code of Procedure shall have the meaning as defined in Article I of the By-Laws and Article n, Section 1 of the Rules of Fair Practice.
Interpretation
Sec. 3. The provisions of the Code of Procedure shall not be construed to limit the By-Laws or Rules of the Corporation.
Communications Relating to Grievances
Sec. 4. Communications received by the Corporation from any person regarding any grievance against a member or person associated with a member need not be considered privileged communications and may be dealt with by the Corporation as it considers to be fair and proper under the circumstances.
ARTICLE II
DISCIPLINARY ACTIONS BY DISTRICT BUSINESS CONDUCT COMMITTEES, THE MARKET SURVEILLANCE COMMITTEE AND OTHERS
Issuance of Complaints by Committees
Sec. 1. If a Committee believes that the nature and extent of the probable violations require disciplinary action, the Committee may issue a complaint as set forth in Section 2 of this Article. The issuance of any complaint by any other person shall also be in accordance with Section 2 of this Article.
Form, Content, Notice and Withdrawal of Complaints
Sec. 2. (a) All complaints shall be made in writing, on the form to be supplied by the Board of Governors, and shall specify in reasonable detail the nature of the charges and the rule, regulation or statutory provision allegedly violated. The party making the complaint shall be termed the complainant and the party against whom the complaint is made shall be termed the respondent. If the complaint consists of several allegations, each such allegation shall be stated separately. All complaints must be signed by the complainant and should be directed to any Committee. A copy of the complaint shall be sent to all respondents and to the member of the Corporation with whom any respondent is presently an associated person.
Answers to Complaints
Sec. 3. (a) All answers to complaints shall be in writing on the form to be supplied by the Board of Governors, and shall be submitted to the Committee within 20 calendar days from the date of the complaint sent to the respondent. The Committee may extend the 20 calendar day period for good cause. The Committee, upon the receipt of the answer of the respondent, shall forthwith, on the form to be supplied by the Board of Governors, send notice in writing of the receipt of such answer, together with a copy of such answer, to the complainant, if other than a Committee.
Request for Hearing
Sec. 4. Upon the filing of an answer and due notice thereof to the complainant, either the complainant, if other than a Committee, or the respondent may request a hearing before the Committee having jurisdiction to hear the complaint. If a request is made, a hearing shall be granted complainant and respondent. In the absence of a request for a hearing, the Committee may order any complaint set down for hearing. A notice stating the date, time and place of the hearing shall be mailed to both complainant and respondent at least 10 calendar days before the hearing, unless extraordinary circumstances require a shorter notice period, or unless the notice period is waived.
Venue
Sec. 5. (a) Normally, complaints before a District Business Conduct Committee shall be considered by the District Business Conduct Committee of the district in which the principal office of the member is located. If the act or omission which is the subject of the complaint occurred entirely or largely in a branch office of a member, the complaint shall be considered by the District Business Conduct Committee of the district in which the branch office is located. Complaints before the Market Surveillance Committee shall be considered at the time and place established by that Committee or its hearing panel established pursuant to Section 6(b), below.
Hearing Panels
Sec. 6. (a) The entire District Business Conduct Committee may sit as a hearing panel, or it may appoint a hearing panel of three or more persons, all of whom are associated with members of the Corporation, at least two of whom shall also be members of the District Business Conduct Committee unless otherwise directed by the National Business Conduct Committee.
Evidence and Procedure in Committee Hearings
Sec. 7. (a) The Committee staff, or the complainant, if other than a Committee, shall upon request make available to respondents and their counsel any documentary evidence the staff intends to present at the hearing within a reasonable time before the hearing.
Decision of the Committee
Sec. 8. (a) If the Committee determines that a violation alleged in the complaint has occurred, it shall issue a written decision which shall set forth:
Consolidation of Complaints
Sec. 9. (a) A Committee may consolidate proceedings involving two or more complaints where common questions of law or fact are involved, the evidence offered with respect to each proceeding may have a bearing on the other, and the consolidation will result in savings of time and expense. The Committee shall send written notice of the proposed consolidation to all respondents, together with copies of the complaints to be consolidated and answers of the respondents, and allow respondents 10 calendar days from the date of notification in which to submit any written objections. If objections are received, a determination shall be made by the Committee whether, in view of such, the consolidation should be effected.
Acceptance, Waiver and Consent and Summary Complaint Procedures
Sec. 10. A Committee may, prior to issuance of a complaint under Section 1 of this Article, impose disciplinary penalties pursuant to the procedures set forth under this Section 10.
Acceptance, Waiver and Consent of the Respondent
Summary Complaint Procedure
Settlement Procedure
Sec. 11. (a) A respondent in a proceeding before a Committee may at any time propose in writing an Offer of Settlement of the complaint to the Committee.
Complaints Directed by Board of Governors
Sec. 12. The Board of Governors shall have authority when on the basis of information and belief it is of the opinion that any act, practice or omission of any member of the Corporation or of any person associated with a member is in violation of any rule regulation or statutory provision, to file a complaint with a Committee against such member or such person associated with a member or to instruct any Committee to do so, and any such complaint shall be handled in accordance with this Article.
Complaint Docket
Sec. 13. Each Committee shall promptly notify the Surveillance Department of the Corporation of all complaints issued, and the Surveillance Department shall record all complaints so reported in the Complaint Docket. Committees shall also promptly notify the Surveillance Department of changes in the status of every complaint filed including respondents' answers, respondents' requests for or waiver of hearings, and the decision of the Committee, which notification shall also be entered in the Complaint Docket.
ARTICLE III
REVIEW OF DISCIPLINARY ACTIONS AND HEARINGS BEFORE THE BOARD OF GOVERNORS
Review by the Board of Governors
Sec. 1. (a) If a Committee shall take any disciplinary action against any member, or shall dismiss any complaint, as herein provided, such action or dismissal shall be subject to review by the Board of Governors on its own motion within 45 calendar days after the date of the decision. Any such action or dismissal shall also be subject to review upon application by any person aggrieved thereby, filed within 15 calendar days after the date of the decision. Application to the Board of Governors for review, or the institution of review by the Board of Governors on its own motion, shall operate as a stay of any such action or dismissal, until a decision is rendered by the Board of Governors upon such review as hereinafter provided.
Hearings Before the Board
Sec. 2. (a) In the case of an appeal or call for review, the complainant, if other than the Committee, or the respondent may request a hearing before a hearing panel of the Board of Governors. If a request is made, a hearing shall be granted. In the absence of a request for a hearing, the Board of Governors may have any matter set down for a hearing. A notice stating the date, time and place of the hearing shall be mailed to the complainant, if other than the Committee and respondent at least 10 calendar days before the hearing. The notice period may be waived in writing by the respondent or a shorter notice given where extraordinary circumstances require.
Evidence and Procedure in Board Hearings
Sec. 3. (a) Upon request, the Corporation staff or the complainant, if other than a Committee, shall make available to respondents and their counsel any documentary evidence which was not part of the record before the Committee, within a reasonable time before the hearing.
Powers of Board on Review
See. 4. In any proceeding to review any disciplinary action taken or dismissed by a Committee, the Board of Governors may affirm, dismiss, modify or reverse dismissals with respect to each of the Committee findings or remand the matter with appropriate instructions to the Committee. The Board of Governors may affirm, increase, or reduce any sanction, or impose any other fitting sanction.
Decision of Board
Sec. 5. (a) In any proceeding to review any disciplinary action taken by a Committee or a dismissal by a Committee if the Board of Governors determines that a violation alleged in the complaint has occurred, it shall issue a written decision which shall set forth:
Notification of Decision
Sec. 6. The complainant, the respondent and the member of the Corporation with whom the respondent is presently an associated person shall be promptly notified and sent a copy of any written decision rendered by the Board of Governors.
Application to SEC for Review
Sec. 7. In any case where either the complainant or the respondent feels aggrieved by any disciplinary action taken by the Board of Governors, such person may make application for review to the Securities and Exchange Commission in accordance with the Securities Exchange Act of 1934, as amended. The member of the Corporation with whom the respondent is presently an associated person shall be notified promptly of any application for review to the Securities and Exchange Commission.
ARTICLE IV
IMPOSITION OF SANCTIONS AND COSTS
Sanctions
Sec. 1. In any proceeding relating to disciplinary actions involving members and associated persons, a Committee or the Board of Governors may impose any sanction it deems appropriate as set forth in Article V, Section 1, of the Rules of Fair Practice or in the applicable By-Law or Rule of the Corporation which was the subject of the complaint.
Costs of Proceedings
Sec. 2. In any disciplinary action, the member or associated person shall bear such part of the costs of the proceedings as the Committee or Board of Governors deems fair and appropriate under the circumstances.
ARTICLE V
LIMITATION PROCEDURES UNDER ARTICLE III, SECTION 38 OF THE RULES OF FAIR PRACTICE
Board of Governors' Surveillance Committee
Sec. 1. The Board of Governors shall appoint a standing Committee of the Board to be known as the Board of Governors' Surveillance Committee which is composed of such members as are from time to time determined by the Board.
District Surveillance Committee
Sec. 2. As required to implement the provisions of this rule, each District Committee shall create a District Surveillance Committee composed of two current or former District Business Conduct Committee members; two members of the Board of Governors' Surveillance Committee, and one former member of the Board of Governors.
Written Notification
Sec. 3. If the District Surveillance Committee has reason to believe that any of the conditions specified in subsections (b) or (c) of Section 38 exist, it may exercise the authority conferred by Section 38 by issuing a notice directing the member to limit its business. Such notice shall contain a statement of the specific grounds on which such action is being taken, specify in reasonable detail the nature of the limitations being imposed and inform the member that he has an opportunity to be heard, if such request is made within three business days of receipt of the notice. The District Surveillance Committee shall also provide a similar notice in writing to a member of any revision or modification of restrictions or limitations previously imposed.
Hearing
Sec. 4. If an opportunity to be heard is requested, it shall be provided by the District Surveillance Committee within five business days of the receipt of the notice. A member requesting the opportunity to be heard shall present its reasons why the notice should be withdrawn or modified and shall be entitled to be represented by counsel. A record shall be kept of the proceeding before the District Surveillance Committee.
Decision and Effective Date
Sec. 5. (a) The District Surveillance Committee shall within five business days of a hearing issue a written decision approving or modifying the limitations specified in the notice. The decision shall also provide for an appropriate sanction to be immediately imposed for failure to comply with any limitations imposed.
Review by Board
Sec. 6. The written decision issued pursuant to subsection (5) shall be subject to review by the Board of Governors upon application by the member aggrieved thereby filed within five business days of the date of the decision. The decision, or the notice where no opportunity to be heard was requested before the District Surveillance Committee, shall also be subject to review by the Board of Governors on its own motion within 30 calendar days of the decision or notice. Where two members of the District Surveillance Committee disagree with the determination of the Committee, the matter will automatically be reviewed by the Board of Governors. In the case of an appeal, the member shall be given an opportunity to be heard before a hearing panel of the Board within 10 business days of the written decision. If called for review, the matter shall be heard within 30 days of such action. In any hearing before the Board, a member shall be entitled to be represented by counsel. The institution of review, whether by application or on the initiative of the Board, shall operate as a stay of the action by the District Sur-. veillance Committee unless otherwise ordered by the Board.
Composition of Board of Governors' Hearing Panel
Sec. 7. The Board of Governors' hearing panel shall be composed of two members of the Board of Governors' Surveillance Committee and one current member of the Board.
Decision
Sec. 8. Upon consideration of the record, the Board of Governors shall in writing affirm, modify, reverse or dismiss the decision of the District Surveillance Committee or remand the matter for further proceedings consistent with its instructions. The Board shall set forth specific grounds upon which its determination is based and shall provide for an appropriate sanction to be immediately imposed for failure to comply with any limitations imposed. If a hearing is held, a decision shall issue within five business days of the hearing and the decision shall be the final action of the Board. If no hearing is requested, the matter shall be considered on the record and a decision shall be issued promptly. Any limitation imposed as a result of Board action shall become effective immediately upon issuance of its decision and shall remain in effect until such time as removed or modified by the District Surveillance Committee.
Application to Commission for Review
Sec. 9. In any case where a member feels aggrieved by any action taken or approved by the Board of Governors, such member may make application for review to the Securities and Exchange Commission in accordance with Section 19 of the Securities Exchange Act of 1934, as amended. There shall be no stay of the Board's action upon appeal to the Commission unless the Commission determines otherwise.
Successive Notices
Sec. 10. If it appears at any time to the District Surveillance Committee that, notwithstanding an effective notice or decision under subsections (3), (5) and (8) hereof, the member is still approaching financial or operational difficulty, the District Surveillance Committee may prescribe additional limitations of a member's business in which case all of the procedures specified above shall be followed prior to the implementation thereof.
Complaint by the Committee
Sec. 11. Action by the Corporation under this Article shall not foreclose action by the Corporation under any other provisions of this Code where a violation of the Rules of the Corporation may be involved.
ARTICLE VI
REVOCATION PROCEEDINGS
Purpose
Sec. 1. This Article provides procedures, in addition to those contained for summary suspension pursuant to Article VIII of this Code of Procedure, for the Corporation to cancel or suspend the membership of a member or to bar or suspend a person from being associated with a member pursuant to Article II, Section 3, Article VI, Section 3 or Article VII, Section 2 of the By-Laws. Such actions are hereinafter referred to as "revocation proceedings."
Commencement of Revocation Proceedings
Sec. 2. (a) Should the Corporation determine to commence a revocation proceeding, it shall send notice thereof to the member or person associated with a member at least five (5) business days prior to the effective date of any action under Article II, Section 3 of the By-Laws and at least fifteen (15) days prior to the effective date of any action under Article VI, Section 3 or Article VII, Section 2 of the By-Laws.
Hearings
Sec. 3. At any hearing held under this Article, a record shall be kept and the member or person associated with a member and the Corporation shall be entitled to be heard in person and be represented by counsel and to submit any relevant matter.
Decisions
Sec. 4. Following any hearing held under this Article, a written decision shall be issued setting forth the findings made and the grounds upon which that determination is based.
Other Action Not Foreclosed
Sec. 5. Action by the Corporation under this Article shall not foreclose action by the Corporation under any other provisions of this Code where a violation of the Rules of the Corporation may be involved.
ARTICLE VII
ELIGIBILITY PROCEEDINGS
Purpose
Sec. 1. This Article provides procedures for a person to become associated with a member notwithstanding the existence of a statutory disqualification as defined in Section 3(a)(39) of the Securities Exchange Act of 1934, as amended, for reinstatement after a revocation proceeding pursuant to Article VI of this Code, and to obtain relief in cases of failure to meet the eligibility or qualification requirements of the Corporation's Rules and By-Laws.
Eligibility Proceedings
Sec. 2. (a) If the Corporation has reason to believe a statutory disqualification exists or there is otherwise a failure to meet the eligibility requirements of the Corporation's By-Laws, the member or broker or dealer or person shall be notified in writing of the specific eligibility deficiencies. No such notice shall be required, however, in the case of a cancellation or suspension of membership or suspension or bar of a person associated with a member pursuant to Article VI of this Code.
ARTICLE VIII
SUMMARY SUSPENSION
Summary Action
Sec. 1. The Corporation may summarily:
Written Notification
Sec. 2. Any party against whom the Corporation takes summary action pursuant to Section 1 above shall be notified promptly in writing or otherwise of such action. In the case of a person associated with a member, the member of the Corporation with which the person is presently associated shall also be notified. Such notification shall issue only after prior approval of the Executive Committee of the Board of Governors and shall contain a statement of the specific grounds on which such action is taken and provide notice that an opportunity for a hearing is afforded pursuant to the provisions of Sections 3 and 4 hereof. Such summary action shall not be conditioned upon notification but shall be effective upon the date of the written notification.
Request for Hearing
Sec. 3. Any party against whom the Corporation has taken summary action may request an opportunity for a hearing within 10 calendar days of the date of notification pursuant to Section 2 above. Such hearing shall be held within 5 calendar days of such request. A request for a hearing shall not operate as a stay of the summary action.
Hearing
Sec. 4. If a hearing is requested pursuant to Section 3 above, it shall be held before a hearing panel designated by the Board of Governors. The party against whom the Corporation has taken summary action shall be entitled to be heard in person, to be represented by counsel and to submit any relevant matter. Counsel for the Corporation and other designated Corporation personnel may participate in the hearing and be entitled to submit any relevant matter. In any such proceeding, a record shall be kept.
Decision
Sec. 5. A written decision shall be issued by the hearing panel within 5 calendar days of the date of the hearing, and a copy shall be sent to the party against whom the Corporation has taken summary action and, in the case of a person associated with a member, the member with whom the party is presently an associated person. The decision shall contain the reasons supporting the action taken.
Review by Board
Sec. 6. (a) If the party against whom the Corporation has taken summary action does not request a hearing pursuant to Section 3, the notification of summary action shall be subject to review by the Board of Governors on its own motion within 30 calendar days of the date of the notification.
Findings of Board on Review
Sec. 7. Upon consideration of the record and after further hearings as the Board of Governors shall order, the Board shall in writing affirm, modify, reverse or dismiss the decision, or remand the matter for further proceedings consistent with its instructions. The Board shall set forth specific grounds upon which its determination is based.
Application to Commission for Review
Sec. 8. Any party against whom summary action has been taken by the Board of Governors may make application for review to the Securities and Exchange Commission in accordance with Section 19 of the Securities Exchange Act of 1934, as amended.
Application to Commission for Stay of Summary Action
Sec. 9. Any party against whom summary action has been taken by the Board of Governors may apply to the Securities and Exchange Commission for a stay of such summary action as permitted by the Securities Exchange Act of 1934, as amended.
Other Action Not Foreclosed
Sec. 10. Action by the Corporation under this Article shall not foreclose action by the Corporation under any other provisions of this Code where a violation of the Rules of the Corporation may be involved.
ARTICLE IX
PROCEDURES ON GRIEVANCES CONCERNING THE NASDAQ SYSTEM
Purpose
Sec. 1. The purpose of this Article is to provide, where justified, redress for persons aggrieved by operations of the NASDAQ System and to provide procedures for the handling of qualification matters pursuant to NASDAQ rules.
Form of Application
Sec. 2. All applications shall be in writing, and shall specify in reasonable detail the nature of and basis for the redress requested. If the application consists of several allegations, each allegation shall be stated separately. All applications must be signed and shall be directed to the Corporation.
Request for Hearing
Sec. 3. Upon request, the applicant shall be granted a hearing after reasonable notice. In the absence of such request for a hearing, the Corporation may, in its discretion, have any application set down for hearing or consider the matter on the basis of the application and supporting documents.
Consideration of Applications
Sec. 4. All applications shall be considered by a hearing panel designated by the Board of Governors. The applicant shall be entitled to be heard in person and by counsel and to submit any relevant matter. In any such proceeding a record shall be kept.
Decision
Sec. 5. Decisions on applications shall be in writing and a copy sent by mail to the applicant. The hearing panel may communicate its determination to the applicant prior to the issuance of a written decision, which shall be effective as of the time of such communication. The written decision shall contain the reasons supporting the hearing panel's conclusions.
Review by Board
Sec. 6. The decision shall be subject to review by the Board of Governors on its own motion within 45 calendar days after issuance of the written decision. Any such decision shall also be subject to review upon application of any person aggrieved thereby, filed within 15 calendar days after issuance. The institution of a review, whether on application or on the initiative of the Board, shall not operate as a stay of the decision.
Findings of Board on Review
Sec. 7. Upon consideration of the record, and after such further hearings as it shall order, the Board shall affirm, modify, reverse, dismiss, or remand the decision. The Board shall set forth specific grounds upon which its determination is based.
Application to Commission for Review
Sec. 8. In any case where a person feels aggrieved by any decision of the Board of Governors taken pursuant to Section 7, the person may make application for review to the Securities and Exchange Commission in accordance with the Securities Exchange Act of 1934, as amended.
ARTICLE X
MISCELLANEOUS
Grounds of Disqualification to Participate in Proceedings
Sec. 1. No member of the Board of Governors, any Committee or any other committee or subcommittee governed by this Code shall in any manner, directly or indirectly, participate in the determination of any matter substantially affecting his interest or the interests of any person in whom he is directly or indirectly interested. In any such case the particular member shall disqualify himself, or shall* be disqualified by the Chairman of any such Board or Committee.
Reports and Examination of Books and Records
Sec. 2. For the purpose of any examination, or determination as to any proceeding pursuant to this Code, any hearing panel, Committee, or the Board of Governors, or any duly authorized agent or agents of any such hearing panel, Committee or Board shall have the right to require any member or person associated with a member to report orally or in writing with regard to any examination, determination or hearing, and to examine the books and records of any member or person associated with a member.
Rulings on Procedural Matters
Sec. 3. Except as otherwise provided by this Code, the hearing panel, Committee or Board shall have discretion to make rulings on all motions and other matters arising during the course of its proceedings (including without limitation, the presence of witnesses after completion of their testimony and of other persons not parties to the proceeding) which require resolution during the proceeding.
Service of Complaints, Decisions and Other Notices
Sec. 4. Any person shall be deemed to have received notice to which he is entitled under any section of this Code by the mailing of the notice to that person at his last known address as reflected on the Corporation's records. For purposes of computing the time for any such person to take required action under this Code, 3 calendar days shall be added to the prescribed period if service is effected by mail.
Amendments to Code of Procedure
Sec. 5. This Code of Procedure may be amended by a majority vote of the Board of Governors, subject to approval by the Securities and Exchange Commission, pursuant to the Securities Exchange Act of 1934, as amended.
1/See, Securities Exchange Act Release No. 21843 (March 12, 1985).
2/See, Securities Exchange Act Release No. 21838 (March 12, 1985).
3/ As noted in the attached text, certain minor portions of the By-laws and Code are expected to become effective upon Commission approval in the near future.
4/See, Securities Exchange Act Release No. 21842 (March 12, 1985).
5/See, Securities Exchange Act Release No. 21840 (March 12, 1985).
* The text herein reflects amendments to Articles VI, VII, and X which have been filed with the Securities and Exchange Commission in File No. SR-NASD-85-2 but which are not yet effective. See, Securities Exchange Act Release No. 21839 (March 12, 1985). These amendments codify existing Association practice. The Association anticipates that, absent significant adverse comment, the Commission will approve these amendments in the near future. Pending Commission approval, the Association will nevertheless act in accordance with the amended text.
* The text herein reflects amendments to Articles II, VII, and XVI which have been filed with the Securities and Exchange Commission in File No. SR-NASD-85-2 but which are not yet effective. See, Securities Exchange Act Release No. 21839 (March 12, 1985). These amendments codify existing Association practice. The Association anticipates that, absent significant adverse comment, the Commission will approve these amendments in the near future. Pending Commission approval, the Assocation will nevertheless act in accordance with the amended text.